Supplying Documents to the Commission

Posted 22 Nov 2011 by RoyalCommission Popular
This item was posted on the Canterbury Royal Comission website - click here to view the original

For the efficient operation of the Commission it is important that we receive files in a format we can process quickly and easily. The purpose of these guidelines is to explain how the Commission prefers to receive documentation.

Electronic Documents

The Commission prefers to receive documents electronically. Acceptable file types include:

  • Microsoft Word files (.doc) or compatible
  • Microsoft Excel files (.xls) or compatible
  • Adobe Acrobat (.pdf) files
  • Photograph files should be .jpg, .png or .bmp
  • Video or audio files must specify the software or device used to make the recording, and the programme required to play it
  • You may also email us links to your own website where documents, images or video can be downloaded, or provide us with a link to YouTube and similar media-sharing sites to access video files online.
  • Please email the documents to

Hard Copy Documents

Sometimes documents can not be supplied electronically or for some reason it is necessary to provide hard copies of documents. In this situation please send originals or the best available copies of those documents. 

Please post the files to PO Box 14053, Christchurch Airport, Christchurch 8544, New Zealand

Document Security

All documents should be supplied without alteration or mark-ups unless there is good reason to restrict information.

Documents should not be password protected or locked against editing. If security is necessary due to the confidential nature of the document contents you should contact the Commission.

PDF files should not be locked against copying.

Further Information

If documents cannot be provided in any of the above formats or you have a query regarding files please contact the Commission.


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